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What is an LMS?

An LMS is a learning portal—or an online learning platform—meant to automate the delivery of eLearning and mobile learning courses to learners. To put it simply, add users, add courses, and assign courses to learners, and view reports of completion, test scores, certificates, and analytics data. Corporate clients use an LMS to ensure anytime, anywhere delivery of eLearning courses to their employees, customers and partners. Training companies create eLearning courses and distribute it to their customers who are either learners who want to subscribe to their courses or to corporate customers who want their employees trained.

Who uses an LMS?

Any organization or business that wants to create a high-impact learning organization that drives efficiency. Businesses that want to leverage the right kind of learning technology to maximize business impact use LMS. L&D Teams that face challenges to manage and train people for the uncertain future requirements opt for a modern LMS.

You know you need an LMS when –

  • Most of your time is spent on administrative tasks like managing a training calendar, booking training rooms, co-ordination with trainers, monitoring attendees, provide training material, tracking completions and so on
  • Assessing the impact of training programs is tedious and often unproductive. Preparing training needs analysis document, collection of feedback, course completion reports is cumbersome
  • Information silos are killing your training program efficiency
  • You want to sell courses online and setup a revenue stream


What are the core components of a Learning Management System?


A Learning Management System allows creation of courses using multiple file formats such as word documents, pdf files, multimedia resources, reference material, online posts and links, audio-visuals, and many more. An LMS can also support pre-existing courses which are SCORM or Tin Can compliant and those which are produced using all the major authoring tools available today.

You can reach multiple users in a single instance with the multi-user logins, prepare a learning path or provide free access to the entire course as per your requirement. On completion of the course, an LMS allows custom designed certificates to be awarded to the candidates.


An LMS allows you to build, access, and manage a central repository of all the learning assets, either on a local server, or hosted on the cloud; as per your convenience and choice. eLearning assets for LMS include a wide array of file formats and SCORM packages to develop a course that is highly interactive.


An LMS provides the option to create and maintain question banks. The question bank can include question formats such as multiple choice, match the pair, short answers, and true or false among others. You can create assessments by adding and managing questions from the bank, provide an answer key, define grading or pass and fail criteria, and design assessments with varying difficulty levels. The educator can create multiple sections within an assessment and assign sectional cut-off marks.


An LMS offers the ability to create multiple user profiles and grant selective access to them, as per the requirements. You can add/remove users, create learner or trainee profiles depending on the organization where the LMS is being employed. Moreover, courses can be assigned and monitored for individual users or teams. The categorization of users helps in analytics of demographic data and learning objectives, among others.


Tracking the progress of the candidates undergoing a training program through an LMS has never been easier. The exhaustive reporting feature offers live tracking of individual or group course completion progress. Gamification which includes leader boards and badges helps induce healthy competition during the training program. Google analytics integration also helps provide analysis for the courses taken by users across the geographies. Most LMS’s come with a set of standard reports, which they can view or download periodically.


An LMS helps users build a course catalogue to sell. The user can sell and distribute courses to customers across the globe, as well as to corporate clients by way of portals with custom branding. LMS has an in-built cart for customers to select multiple courses at a single instance along with an easy payout feature – with PayPal for selling courses online.


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